The Asset Management Policy and Procedure establishes a comprehensive framework for the responsible stewardship of physical resources, tracking the acquisition, location, and condition of all school property. This policy ensures that assets are maintained cyclically and insured appropriately to protect the school's financial viability and long-term utility.
The Boarding Fees and Financial Management Policy and Procedure establishes a transparent, equitable, and structured framework for boarding fee billing, disbursement management, and debt recovery. By defining a clear differentiation of fees, setting strict approval thresholds for incidentals, and outlining a dignified debt management workflow, this policy ensures long term institutional stability while supporting regional, remote, and international families.
The Boarding Enrolment Financial Agreement / Contract Amendment is a high stakes legal document that establishes absolute financial clarity and account holder accountability for residential schooling expenses. By formalising a binding framework for joint and several liability, this contract amendment ensures that all boarding fees, unexpected medical disbursements, and pre-authorised out of pocket charges are legally backed and secure.
The Budget Management and Monitoring Policy and Procedure ensures the school's long-term sustainability by implementing a rigorous financial planning process that aligns allocations with strategic priorities. This policy establishes a framework for frequent oversight, requiring monthly line by line comparisons of actual expenditure against approved projections to maintain fiscal responsibility, identify variances early, and ensure the school can meet its financial obligations as they fall due.
The Expenditure of Funds Policy and Procedure establishes a rigorous framework for the responsible and ethical management of the school's financial resources. It mandates that all spending be authorised by staff with specific delegated authority and supported by valid documentary evidence to ensure financial viability and transparency.
The Fees Collection and Debt Recovery Procedure provides a rigorous yet compassionate framework for managing school accounts to ensure long-term financial sustainability. It outlines the formal processes for billing, monitoring aged debtors, and managing recovery actions including for separated parents and independent minors while maintaining strict adherence to Western Australian and Commonwealth legislative requirements.
The Fees Financial Hardship Application Form is a strictly confidential document designed for families experiencing genuine financial difficulty as defined by school policy. It provides a structured pathway for families to request temporary fee relief or an amended payment plan by detailing their circumstances and providing necessary financial evidence.
The Fees Policy establishes a transparent and professional framework for the setting, payment, and collection of school fees to ensure long-term financial sustainability. It outlines a rigorous approach to financial accountability through the principle of joint and several liability, while maintaining a compassionate pathway for families experiencing genuine financial hardship. The policy provides detailed guidance on debt recovery, refund conditions for tuition and non-tuition fees, and the specific financial obligations for international students.
The Fees Refund Request Form provides a structured mechanism for families to claim the return of funds due to overpayment, visa status changes, or withdrawal with appropriate notice. Governed by the school’s Fees Policy and the Education Services for Overseas Students (ESOS) Act 2000, this document ensures that financial reconciliations are processed with transparency and in accordance with national code requirements.
The Financial Management Policy and Procedure ensures the transparent and secure management of school finances through a rigorous system of internal controls and defined delegations. It prioritises honesty and integrity, aligning resource allocation with strategic goals to minimise the risk of fraud or mismanagement while upholding Australian Accounting Standards.n
The Insurance Policies Register serves as a centralised administrative tool for tracking and managing the school's comprehensive insurance portfolio. It ensures that all mandatory and elective coverages ranging from Public Liability to Medical Evacuation are current, adequately valued, and aligned with the risk profile of the school's diverse activities.
The Internal Audit Policy and Procedure establishes a systematic and independent process for evaluating the effectiveness of the school's risk management, internal controls, and governance frameworks. By identifying operational gaps and ensuring strict adherence to legislative requirements, this policy safeguards the school's integrity and supports continuous improvement across all educational and administrative functions.
The Managing Contracts and Funding Agreements Policy provides a rigorous framework for the oversight of formal school arrangements. By centralising the contract lifecycle from due diligence to final execution the school ensures that all third-party partnerships and grant funded projects are legally sound, financially viable, and strategically aligned with the institution’s educational mission.
The Memorandum of Understanding (MOU) Fact Sheet serves as an essential guide for schools looking to establish formal, collaborative partnerships with community organisations and government agencies. By clarifying the distinction between mutual intentions and legally binding contracts, this resource ensures that joint ventures particularly those supporting student wellbeing and community reconciliation are built on a foundation of transparency, shared values, and legislative compliance.
The Memorandum of Understanding (MOU) Template provides a structured yet flexible framework for formalising collaborative partnerships with community organisations. By defining shared objectives, guiding principles, and operational expectations particularly for culturally sensitive support systems the school ensures that its external ventures are built on mutual respect, transparency, and a clear understanding of non-binding legal boundaries.
The Procurement Procedure establishes a strict operational roadmap for purchasing goods and services, embedding competitive selection, tiered spending limits, and a mandatory segregation of duties into daily workflows. Designed to protect the school's financial resources from fraud or error, this procedure ensures that all purchasing is transparently documented, dual authorisation gates are applied to major contracts, and electronic payments receive independent secondary verification.
The Statutory Declaration Fact Sheet provides a clear and essential guide to the legal requirements for making a formal written statement of facts in Western Australia. By outlining the role of authorised witnesses ranging from School Principals to senior teachers and highlighting the serious legal penalties for false statements, this resource ensures that staff and the school community can execute legally valid documents with confidence and integrity.
The Statutory Declaration Template provides a professional, legally aligned format for staff to provide formal evidence under the Oaths, Affidavits and Statutory Declarations Act 2005 (WA). By standardising the layout for documenting facts, identifying declarants, and capturing authorised witness details, this template ensures that school-related declarations such as incident reports or lost document claims are executed with the necessary legal rigour and transparency.
The Volunteer Reimbursement Procedure ensures that community supporters are not financially disadvantaged by their service to the School. By providing a clear framework for the pre-authorisation and payment of legitimate out-of-pocket expenses, the School maintains high standards of financial accountability and transparency.
The Work Related Travel and Expenses Procedure ensures that all off-site school business is managed with transparency and fiscal responsibility. By standardising the process for prior authorisation and the submission of ATO compliant evidence, the school guarantees that staff and volunteers are fairly reimbursed for reasonable out of pocket costs while maintaining rigorous financial accountability.
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